A lot of the things that happen nowadays, even in work hours are spent on social media networks. The usage of social media is getting more prevalent today. Some examples of these sites are Facebook, Twitter and MySpace which are used by millions of individuals all over the world in both their private and professional lives. Consequently, many working people are spending more time connecting and communicating in the internet with the help of these sites that is why a lot of businesses now are creating their own social media policies to ensure that work periods are done properly and not used to connect to other people personally. A social media policy is a business or corporate code of conduct that gives employees the required guidelines for them to be able to post thoughts and content as well as interact on the internet either as a private individual or that it's part of the job.
As businesses discover the benefits of having a social media presence, there also comes a big slice of risk of having very little control on what is shared about the company over the web. The main purpose of the social media policy is to provide and set the main points of the expectations for correct working behaviour and make sure that every employee's social networking post will not let the company a legal target for company issues or simply from public embarrassment. Some of the policies include instructions as to how an employee should identify his position on a social networking site and may also include some restrictions as to how and what type of company information can be exposed. Any business secrets or anything that could potentially influence the rise and fall of the company's earnings are almost always included in the company's social media policy.
For business owners, having a social media policy is a very effective thing to assist employees on how to communicate with the clients and customers, clarify some marketing strategies and messages and help protect the business credibility. It will also serve as reminders for the employee to value the work and the company as they are otherwise ambassadors of the business. This makes social media policy so important and necessary for any businesses. By having this, the company will have gained control how the social media are being used by employees and content posted about the company can then be monitored.
Such a policy gives the company a certain level of protection if it is exposed in the event that social media usage is abused. Risks of being exposed to embarrassment and other legal problems can then be managed easily with the help of the policy. The risk of losing reputation, confidential material, business contacts, being discriminated and subject to harassment will be lessened, if not completely stopped.
For companies that are getting into social media, these kinds of policies should be considered as relevant as the strategic plans being implemented because it will also serve as a major foundation in the company's overall growth and success. Without such policies, employees and other contacts will have no guideline and insight regarding what they are allowed to post online as well as what can get the company and themselves into big trouble. Employees should be mindful of the post they put online, if they are adding value to the company or just posting content for the sake of posting it.